Campbell v. Pa. Interscholastic Athletic Ass'n

Decision Date30 November 2021
Docket Number No. 170 C.D. 2021,25 C.D. 2021, No. 107 C.D. 2021
Citation268 A.3d 502
Parties Simon CAMPBELL, Petitioner v. PENNSYLVANIA INTERSCHOLASTIC ATHLETIC ASSOCIATION (OFFICE OF OPEN RECORDS), Respondent Pennsylvania Interscholastic Athletic Association, Inc., Petitioner v. Simon Campbell (Office of Open Records), Respondent
CourtPennsylvania Commonwealth Court

Craig J. Staudenmaier, Harrisburg, for Designated Petitioner Simon Campbell.

Alan R. Boynton, Jr., Harrisburg and J. Chadwick Schnee, Annville, for Designated Respondent Pennsylvania Interscholastic Athletic Association, Inc.

BEFORE: HONORABLE P. KEVIN BROBSON, President Judge, HONORABLE RENÉE COHN JUBELIRER, Judge, HONORABLE MARY HANNAH LEAVITT, Judge, HONORABLE PATRICIA A. McCULLOUGH, Judge, HONORABLE MICHAEL H. WOJCIK, Judge, HONORABLE CHRISTINE FIZZANO CANNON, Judge, HONORABLE ELLEN CEISLER, Judge

OPINION BY JUDGE COHN JUBELIRER

Before the Court are consolidated petitions for review from Simon Campbell (Requester) and the Pennsylvania Interscholastic Athletic Association (PIAA). Requester petitions this Court for review of the Office of Open Records(OOR) January 13, 2021 Final Determination denying production of the records requested in Item 7 of his November 2, 2020 request (Request) and asks that this Court make a finding of bad faith as to PIAA's conduct in this matter, impose a civil penalty of $1,500.00 upon PIAA, and award him costs and attorney fees. PIAA petitions this Court for review of the OOR's Final Determination and the OOR's February 5, 2021 denial of its Petition for Reconsideration.

There are six issues before this Court: (1) whether the OOR erred by finding that PIAA is subject to the Right-to-Know Law (RTKL)1 and whether its classification as a "state-affiliated entity" under the RTKL constitutes special legislation and violates its equal protection rights; (2) whether the OOR violated PIAA's due process rights by commingling functions; (3) whether the OOR erred by permitting the RTKL's record access provisions to supersede those of the Nonprofit Corporation Law of 1988 (Nonprofit Law);2 (4) whether the OOR erred by granting unredacted access to PIAA's legal invoices and by not providing PIAA additional time to provide a significant volume of documents requiring redaction; (5) whether PIAA failed to conduct a good faith search and, therefore, acted with the requisite bad faith to support an award of statutory penalties and attorney fees; and (6) whether PIAA failed to prove that it did not have possession, custody, or control of any records responsive to Request Item 7.3

I. BACKGROUND
A. The Request and PIAA's Response

On November 2, 2020, Requester filed the Request seeking:

[ ] 1 ... [E]lectronic copies of all legal invoices that already exist in electronic form that were paid by PIAA to any and all attorneys/law firms between the dates of January 1, 2012[,] and the present. ...
[ ] 2 ... [E]lectronic copies of the fronts of all electronic cleared check images that already exist in electronic form ... for all financial accounts owned/operated by PIAA between the dates of June 1, 2019[,] and the present. ...
[ ] 3 ... [E]lectronic copies of all monthly bank (or other financial institution) statements that already exist in electronic form for all financial accounts owned/operated by PIAA between the dates of December 1, 2013[,] and the present. ...
[ ] 4 ... [A]ll posted line[-]item transactions in all bank (or other financial institution) accounts that already exist in electronic form for all financial accounts owned/operated by PIAA between the dates of June 1, 2019[,] and the present. ...
[ ] 5 ... PIAA's most recent three (3) years of independent audited financial statements that already exist in electronic form ....
[ ] 6 ... PIAA's most recent Form 990 filing with the [Internal Revenue Service (]IRS[][)] that already exists in electronic form ....
[ ] 7 ... [E]lectronic copies of all written communications that already exist in electronic form , and that were exchanged between PIAA officials (and between PIAA officials and counsel) between the dates of January 1, 2020[,] and the present[ ] that discuss the topic of PIAA being improperly included in the RTKL....
[ ] 8 ... [A] screenshot image showing [Requester] the name of the software program/s in PIAA's possession, custody or control that can perform electronic redactions on PDF files and/or other electronic file types. ...

(Reproduced Record (R.R.) at 7a-13a (emphasis in original) (footnotes omitted).)

On November 6, 2020, PIAA invoked a 30-day extension of time to respond to the Request. (Id. at 5a.) On December 7, 2020, PIAA partially denied the Request, asserting that records responsive to Items 1, 2, 3, 4, 7 and 8 do not exist. (Id. at 3a-4a.) PIAA responded that it requested records responsive to Item 5 from its auditors and had not yet received them, but they would be produced upon receipt. (Id. at 4a.) In response to Item 6 of the Request, PIAA directed Requester to the IRS's publicly available website. (Id. ) PIAA also noted a general objection to the Request, stating that PIAA is not a Commonwealth of Pennsylvania (Commonwealth) authority or entity subject to the RTKL and that it intended to litigate that issue. (Id. at 3a.)

B. Proceedings Before the OOR and Appeals to This Court

On December 10, 2020, Requester appealed to the OOR, challenging PIAA's denial and stating grounds for disclosure of the requested records. (Id. at 1a-2a.) The OOR invited both parties to supplement the record. On December 21, 2020, PIAA filed a Motion to Stay Proceedings (Motion), asserting that the instant appeal should be stayed pending this Court's consideration of PIAA's Petition for Review in the Nature of a Complaint for Declaratory and Injunctive Relief, which it filed with this Court on December 18, 2020.4 (Id. at 26a-81a.) That same day, the OOR afforded Requester the opportunity to respond to PIAA's Motion. (Id. at 19a.) On December 22, 2020, Requester objected to the Motion, and the OOR denied the Motion and set forth deadlines for the parties to submit evidence relative to the appeal. (Id. at 82a-99a.)

On December 30, 2020, PIAA submitted a position statement reiterating its grounds for denial. (Id. at 106a-32a.) PIAA reasserted that it is not subject to the RTKL and added that the RTKL's application to PIAA constitutes unconstitutional special legislation. (Id. at 110a-22a.) PIAA further argued that the RTKL violates PIAA's equal protection rights under the United States5 and Pennsylvania6 Constitutions and that disclosure of certain banking information would violate its privacy rights. (Id. at 122a-32a.) In addition, PIAA submitted an affidavit, made under penalty of perjury, from PIAA's Executive Director and Open Records Officer Dr. Robert Lombardi (Dr. Lombardi). (Id. at 134a-41a.) Dr. Lombardi stated, in relevant part:

30. Request [Item] 7 ... sought copies of all written communications between PIAA officials, including legal counsel between January 1, 2020[,] and the date of [Requester's] submission that discuss the topic of PIAA being improperly included in the RTKL.
31. I conducted a thorough search of all PIAA records relating to that topic and found no responsive records.
32. I am also aware that any communications on that subject would be limited to me and legal counsel as no other PIAA official was involved in 2020 in discussion of that issue as of the date of the [R]equest.
33. I am also aware that all communications between me and legal counsel on that topic in 2020 were oral. There were no 2020 written communications on that subject prior to submission of the [R]equest.
....
40. PIAA has no responsive records in an electronic format.
41. PIAA receives its legal invoices in a paper format.
42. I have requested electronic records from law firms which [PIAA has] used but have not received them.
43. There are several thousand pages of such invoices.
44. Once the records arrive, they will need to be redacted.
45. It will take weeks to do so since none of those documents are [ ] currently in a redacted format and must be created by PIAA.
46. [PIAA's] standard redaction process involves going through entries on each printed invoice.
47. I have recently undertaken this task with the same requested records pursuant to an earlier request by another individual for the same documents, so I know how long the effort will take. However, those redacted records were destroyed once the requester informed PIAA that he would not pay for the costs of reproduction. That destruction occurred prior to receiving [Requester's] request. Consequently, I would need to replicate the process here.

(R.R. at 138a-39a.)

On December 31, 2020, Requester submitted a request to the OOR that the record remain open for an additional two or three business days. (Id. at 142a.) On the same day, PIAA submitted an assertion that, because the Requester did not timely respond to any of the issues identified in the denial letter, argument on assertedly newly raised issues would be untimely and should not be permitted. (Id. at 144a.) Also, on December 31, 2020, Requester submitted a reply to PIAA's submission, stating, in part, that PIAA acted in bad faith. (Id. at 155a.) The OOR notified the parties that the record would remain open through January 5, 2021. (Id. at 157a.)

On January 4, 2021, Requester made a submission to the OOR, indicating that he was asking the Pennsylvania Office of Attorney General (OAG) to ensure the OAG set forth the Commonwealth's direct interest in this appeal, which Requester enclosed in a letter to the OAG. (Id. at 158a-65a.) On January 5, 2021, PIAA submitted a supplemental position statement, asserting, in part, that any Requester submission relating to responses presented in PIAA's December 7, 2020 letter should be rejected as untimely. (Id. at 167a-72a.) On the same day, Requester submitted a supplemental position statement, declaring, in part, that "[a]ny and all redaction...

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