Irwin v. Veterans Admin.

Decision Date13 June 1989
Docket NumberNo. 88-1736,88-1736
Citation874 F.2d 1092
Parties50 Fair Empl.Prac.Cas. 147, 50 Empl. Prac. Dec. P 39,082 Shirley W. IRWIN, Plaintiff-Appellant, v. VETERANS ADMINISTRATION, et al., Defendants-Appellees.
CourtU.S. Court of Appeals — Fifth Circuit

Jon R. Ker, Hewitt, Tex., for plaintiff-appellant.

Katherine L. Smith, Asst. U.S. Atty., Helen M. Eversberg, U.S. Atty., Austin, Tex., for defendants-appellees.

Appeal from the United States District Court for the Western District of Texas.

Before ALDISERT, * REAVLEY, and HIGGINBOTHAM, Circuit Judges.


The Veterans Administration Medical Center in Waco, Texas on April 17, 1986 fired Irwin, an employee. He contacted an Equal Employment Opportunity Counselor on June 12, 1986, and later filed a complaint with the Veterans Administration. The VA rejected Irwin's claim on the ground that he failed to contact an EEO Counselor within thirty days of the alleged discrimination. 1 Irwin appealed to the Equal Employment Opportunity Commission, which affirmed the VA's decision.

Notice of the EEOC decision was delivered to the office of Irwin's attorney, and an employee of the attorney signed a receipt for the letter on March 23, 1987. At the time, the attorney was in Korea with his United States Army Reserve unit. Irwin claims that he received notice of the EEOC decision on April 7, and the attorney asserts that he first actually learned of the decision on April 10. Irwin filed this suit on May 6. The district court dismissed Irwin's complaint, and this appeal ensued.


We are asked to identify the triggering event which starts the thirty-day time clock for filing a Title VII employment discrimination complaint against the federal government. The statute is of little assistance, providing only that a civil action may be filed "[w]ithin thirty days of receipt of notice of final action taken" by the employing agency or by the EEOC on the employee or applicant's administrative complaint. 2 But the statute does not define "receipt." The EEOC regulations are no more specific. 3 Though requiring the EEOC or employing agency to "notify an employee or applicant of his right to file a civil action, and of the 30-day time limit for filing," 4 the regulations take no position on the crucial question of whether receipt of a right-to-sue letter by an employee's attorney is notice to the employee of the administrative decision. The government suggests that the triggering event for the thirty-day time period is receipt of the EEOC right-to-sue letter by the claimant or by the office of the claimant's attorney, whichever occurs first. The district court agreed, finding it lacked jurisdiction over Irwin's Title VII claim because the complaint was filed more than thirty days after the right-to-sue letter arrived at Irwin's attorney's office. Irwin argues that the thirty-day period should not begin running until the claimant receives actual notice of his right to sue, or at least until the attorney has actual notice.

Our analysis begins with Ringgold v. National Maintenance Corp. 5 Ringgold involved a Title VII action against a private employer, with a ninety-day period for filing suit. 6 In that case, the attorney who filed Ringgold's administrative complaint subsequently left her two-attorney partnership. The EEOC right-to-sue letter arrived at the firm's office on October 6, and was signed for by a relative of the remaining partner. Because the remaining partner was out of town, neither attorney learned about the EEOC decision until October 10. The complaint was filed on January 6, ninety-two days after arrival of the right-to-sue letter. We held that the suit was not timely filed, concluding that "the 90-day period of limitation established by 42 U.S.C. Sec. 2000e-5(f)(1) begins to run on the date that the EEOC right-to-sue letter is delivered to the offices of formally designated counsel or to the claimant." 7

Irwin argues that we should not apply the constructive notice rule of Ringgold to his Title VII action against the federal government. He notes the longer period in which to file suit against a private employer. Further, while the ninety-day period of Sec. 2000e-5(f)(1) is subject to equitable tolling, 8 the thirty-day span allotted under Sec. 2000e-16(c) operates as an absolute jurisdictional limit. 9 In Irwin's view, constructive notice would add an unnecessary burden to a federal employee's Title VII rights.

Our task, of course, is to discern Congressional intent. Having found the constructive notice doctrine applicable under Sec. 2000e-5(f)(1) in Ringgold, we see no reason to believe Congress intended a different result in suits against the government than in suits against private employers. We have adopted a "system of representative litigation, in which each party is deemed bound by the acts of his lawyer-agent and is considered to have 'notice of all facts, notice of which can be charged upon the attorney.' " 10 This basic policy choice is reflected in Fed.R.Civ.P. 5(b), making service of papers on a party's attorney the normal procedure. Congress enacted Sec. 2000e-16(c) against this background. We are persuaded that the sufficiency of notice to a person's lawyer is so ingrained that we should expect Congress to say so if it intends a different rule. Nor is the thirty-day time limit under this statute more burdensome than many other time limits within which attorneys must operate.

Irwin also relies on our decision in Cooper v. Lewis, 11 where we determined that notice to an attorney would not be imputed to the employee for purposes of a fifteen-day time period governing appeals from an employing agency to the Civil Service Commission Appeals Review Board. The fifteen-day limit was not statutory, but rather was created by the agency pursuant to its rulemaking authority. We interpreted the regulation to require actual notice to the claimant as the triggering event. In doing so, we were persuaded that the regulation comfortably abided our charge to liberally construe the provisions of Title VII.

In Cooper, we relied on three cases from other circuits interpreting Sec. 2000e-16(c), the statute now before us. In Bell v. Brown, 12 a divided panel of the D.C. Circuit read "receipt" in Sec. 2000e-16(c) to mean receipt by the employee, relying on the principle of liberal construction of remedial statutes. It also rested its decision on judicial deference to administrative construction of the statute, arguing that the "Civil Service Commission's interpretations of that section have consistently reflected the theme that the 30-day period for suit is not set in motion until notice of the final administrative action is obtained by the affected employee, irrespective of when it might reach a representative." 13 The dissent emphasized that parties are generally deemed to have notice of facts known to their attorneys. 14

In Craig v. Department of Health, Education & Welfare, 15 the Eighth Circuit followed Bell, giving the same two reasons for its decision. However, it carved out an exception where a certified letter is sent to a representative designated by the employee, addressed in accordance with the employee's specific directions, and the representative personally acknowledges receipt of the notice. In Rea v. Middendorf, 16 the Sixth Circuit relied on Bell to affirm dismissal of a Title VII complaint, reasoning that the thirty-day period began running when the employee received notice of the adverse administrative decision, and not from the later date when his attorney received notice.

In Cooper, we expressed approval for the holdings of Bell, Craig and Rea in dicta:

[S]ince the Commission did not intend the fifteen-day time period established by Commission regulations to commence upon receipt of notice by the complainant's representative, and since that interpretation comports with the policy that the Act should be liberally construed in favor of those that it is designed to protect, we are compelled to hold that the constructive notice doctrine is inapplicable here. While the Sixth, Eighth, and D.C. Circuit cases dealt with the statutory thirty-day time period, we find their reasoning applicable here and agree with their result. Indeed, we find that result even more compelling here where the court is dealing with a Commission regulation that establishes an extremely short period within which an employee may appeal to the Review Board and that anticipates that notice to the employee--not his representative--will trigger the running of the limitation period. Therefore, we hold that in the present case, the fifteen-day time period established by Commission regulations for federal employees to appeal to the Civil Service Commission Appeals Review Board began to run when the employee received the notice. 17

Irwin invites us to take the next step of turning Cooper 's dicta into holding. We decline the invitation. Forced to choose between Ringgold and Cooper, we find Ringgold more analogous to our present inquiry. Cooper, after all, involved construction of a regulation adopted by the relevant administrative agency. Thus, Cooper 's primary focus was upon the intent of the Civil Service Commission. Our task, as in Ringgold, is to determine Congressional intent without the assistance of a regulator's interpretive effort.

Further, when Bell, Craig and Rea were decided, regulatory authority under this statute rested with the Civil Service Commission. Those cases relied on CSC regulations, which specifically stated that the employee could file a civil action "[w]ithin thirty (30) calendar days of his receipt of notice of final action" taken by his agency or by the Commission on his complaint. 18 Since then, regulatory authority has been shifted to the Equal Employment Opportunity Commission. 19 While the EEOC adopted many of the CSC's regulations verbatim, this particular regulation was soon modified by dropping the word "his"...

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