Willis v. Department of Treasury, IRS, 93 CV 1418 (KMW).

• Decision Date: 31 March 1994
• Docket Number: No. 93 CV 1418 (KMW).,93 CV 1418 (KMW).
• Citation: 848 F. Supp. 1127
• Parties: Ricky J. WILLIS, Plaintiff, v. DEPARTMENT OF the TREASURY, INTERNAL REVENUE SERVICE, Defendants.
• Court: U.S. District Court — Southern District of New York

848 F. Supp. 1127

Ricky J. WILLIS, Plaintiff, v. DEPARTMENT OF the TREASURY, INTERNAL REVENUE SERVICE, Defendants.

No. 93 CV 1418 (KMW).

United States District Court, S.D. New York.

March 31, 1994.

Ricky J. Willis, pro se.

Sarah Thomas, Asst. U.S. Atty., Mary Jo White, U.S. Atty., New York City, for defendant.

MEMORANDUM OPINION AND ORDER

KIMBA M. WOOD, District Judge.

In a Report and Recommendation ("Report") issued on October 15, 1993, Magistrate Judge Kathleen Roberts recommended that defendant's motion for summary judgment be granted. Plaintiff, appearing pro se, filed timely objections, to which no responses were filed. After a de novo review of the Report and plaintiff's objections, I adopt Magistrate Judge Roberts' recommendation. For the reasons set forth below, defendant's motion for summary judgment is hereby granted, and plaintiff's complaint is dismissed.

Background

Plaintiff alleges that during the tax years 1987 and 1998, income tax withheld from his salary exceeded the amount of his tax liability for those years. In neither year did plaintiff file a timely return. During or about February, 1990, plaintiff wrote defendant requesting copies of his W-2 forms for 1987 and 1988. Complaint at ¶ 4. On February 14, 1992, and again on April 8, 1992, defendant wrote plaintiff asking for additional information regarding his request. Pl.'s Opp. Ex. 1.¹ When defendant failed to receive a reply to these letters, it closed the file on plaintiff's request. Id. In response to a subsequent inquiry from plaintiff, defendant reopened the file on August 27, 1992. Id., Ex. 2. Plaintiff received the requested copies of his W-2 forms on or about October 8, 1992. Id., Ex. 4.

On October 26, 1992, plaintiff filed his 1987 and 1988 tax returns. The returns claimed overpayment of $829.43 in 1987 and $458.13 in 1988. Thomas Decl., Ex. A, B. Defendant treated the returns as claims for a refund, pursuant to 26 C.F.R. § 301.6402-3(a)(5). Id., ¶ 6. In letters dated December 15, 1992, defendant notified plaintiff that his claims were disallowed because the taxes in question had been paid more than three years prior to his request for a refund. Id., Ex. C, D. On January 4, plaintiff commenced this lawsuit. Defendant responded with a motion to dismiss plaintiff's complaint for failure to state a claim upon which relief may be granted or, alternatively, a motion for summary judgment.²

Defendant's Summary Judgment Motion

A full analysis of defendant's motion for summary judgment is provided in the Report, and I do not repeat it here. In brief, Magistrate Judge Roberts concluded that defendant is entitled to summary judgment because plaintiff's claims for a refund are barred by 26 U.S.C. § 6511(b)(2)(A). Section 6511(b)(2)(A) provides that the amount of any refund is limited to the portion of the tax paid during the three years immediately prior to the date on which the claim for a refund is filed.³ Here, plaintiff's request for a refund was filed on October 26, 1992, when he filed his 1987 and 1988 tax returns.⁴ Plaintiff is deemed to have paid his 1987 and 1988 taxes in April 15, 1988 and April 15, 1989, respectively.⁵ He made no other payments of taxes for these years. Therefore, under § 6511(b)(2)(A), plaintiff may not recover any portion of his 1987 or 1988 taxes. Report at 6.

Magistrate Judge Roberts rejected plaintiff's argument that he is entitled to a waiver of the statute of limitations because of defendant's delay in providing him with copies of his W-2 forms. She concluded that at least part of this delay was due to plaintiff's failure to respond to defendant's request for information. Report at 7. In addition, she suggested, plaintiff could have protected his rights by requesting an extension of time for filing a claim, or by filing a conditional or protective claim. Id. For the foregoing reasons, Magistrate Judge Roberts recommended granting defendant's motion for summary judgment.

Plaintiff's Objections

The objections submitted by plaintiff pro se are not clearly articulated, and, for the most part, are restatements of arguments asserted in plaintiff's earlier submissions. However, reading the objections in the light most favorable to plaintiff, it is possible to infer two arguments that are either new, or not addressed in the Report. First, plaintiff points out that, although he did not file his 1987 and 1988 tax returns within the three-year period that would have entitled him to a refund, he did write to defendant requesting copies of his W-2 forms within the required period. Id. at 6. This statement could be construed as an argument that the request for the W-2 forms should be deemed a claim for a refund for purposes of § 6511(b)(2)(A). Second, plaintiff takes issue with Magistrate Judge Roberts' conclusion that he is not entitled to a waiver of the statute of limitations because the delay in receiving his W-2 forms was due in part to his own failure to respond to defendant's requests for information. Plaintiff asserts that he did not fail to respond to defendant's requests for information, and that he responded to every letter from defendant that he received.⁶ Pl.'s Obj. at 5. On this basis, plaintiff reiterates his argument that the delay in receipt of his W-2 forms is attributable to the negligence of defendant. Pl.'s Obj. at 4, 7. He appears to suggest that defendant's alleged negligent failure to respond to plaintiff's request should estop defendant from asserting the statute of limitations against him.⁷

A. Whether plaintiff's request for W-2 forms constituted the filing of a claim for a refund

Although ordinarily a request for a refund must be made formally, courts construing § 6511(b)(2)(A) have held taxpayers' letters to constitute "informal" refund claims, where such letters "put the Commissioner on notice that a right is being asserted with respect to an overpayment of tax." Newton v. United States, 163 F.Supp. 614, 618, 143 Ct.Cl. 293 (1958). Such an informal claim may be perfected by the filing of an amended claim, even after the termination of the statute of limitations period. United States v. Memphis Cotton Oil Co., 288 U.S. 62, 71-73, 53 S.Ct. 278, 281-82, 77 L.Ed. 619 (1932). See also United States v. Kales, 314 U.S. 186, 62 S.Ct. 214, 86 L.Ed. 132 (1941); Crocker v. United States, 563 F.Supp. 496, 499-90 (S.D.N.Y.1983); Radin v. United States, 702 F.Supp. 38 (D.Conn.1988). Reading the objections in the light most favorable to plaintiff, plaintiff appears to suggest that his February, 1990 letter requesting copies of his W-2 forms should be treated as an informal claim for a refund. If the court were to accept this argument, plaintiff could be deemed to have filed his claim for a refund as early as February of 1990, less than three years after the payment of his 1987 and 1988 taxes, and his recovery would not be barred by § 6511(b)(2)(A).

Whether a communication to the IRS amounts to an informal claim for a refund is largely a question of fact. United States v. Commercial National Bank of Peoria, 874 F.2d 1165, 1170 (7th Cir.1989); see also Crocker, 563 F.Supp. at 500. Generally, however, "it is not enough that the IRS has in its possession information from which it might find that the taxpayer is entitled to, or might desire, a refund." Bank of Peoria, 874 F.2d at 1171 (quoting American Radiator & Standard Sanitary Corp. v. United States, 318 F.2d 915, 920, 162 Ct.Cl. 106 (1963)). An informal refund claim "must have a written component and should adequately apprise the Internal Revenue Service that a refund is sought and for certain years." Id. (quoting American Radiator, 318 F.2d at 920). See also Crocker, 563 F.Supp. at 500 (quoting Barenfeld v. United States, 442 F.2d 371, 374, 194 Ct.Cl. 903 (1971)) (taxpayer must submit written communication that informs IRS that he believes he was subjected to erroneous assessment and that he desires a refund). Here, plaintiff has alleged only that he wrote to defendant requesting copies of his W-2 forms. Such a request is open to a number of different interpretations and is not, by itself, sufficient to place defendant on notice that plaintiff desired a refund. See D'Amelio v. United States, 679 F.2d 313 (3d Cir.1982) (taxpayer's request for information that would enable it to determine independently whether it had overpaid its taxes merely gave notice that taxpayer might assert a claim for a refund, and did not constitute an informal claim); Rhodes v. United States, 552 F.Supp. 489 (D.Or.1982) (tax return which merely provides information from which the IRS might deduce taxpayer is entitled to a refund, without "focusing Commissioner's attention on the merits of the particular dispute," does not constitute informal claim for a refund). Because plaintiff fails to allege facts from which a reasonable jury could conclude that defendant was on notice of his claim for a refund, plaintiff fails to raise a genuine question as to whether his request was an informal claim, and fails to defeat defendant's motion for summary judgment.

B. Whether plaintiff is entitled to equitable estoppel

The principle of equitable estoppel prohibits a party from asserting a statute of limitations as a defense where that party's conduct has induced another to refrain from bringing suit during the applicable limitations period. Here, plaintiff seems to argue that defendant's failure to respond to his request for W-2 forms induced him to refrain from filing a claim for a refund until after the limitations period had expired. Plaintiff's objection fails to defeat defendant's summary judgment motion, however, because even if defendant's negligence were the sole cause of the delay in receiving W-2 forms, this fact would not justify the application of the doctrine of equitable estoppel.

Equitable estoppel is to be applied against the government "with utmost caution and restraint." Estate of Carberry v. Commissioner, 933 F.2d 1124, 1127 (2d Cir.1991) (quoting ...