Ryan & Co. Ar, Inc. v. Weiss

• Decision Date: 27 September 2007
• Docket Number: No. 06-1266.,06-1266.
• Court: Arkansas Supreme Court
• Parties: RYAN & COMPANY AR, INC., Appellant, v. Richard WEISS, Director Department of Finance and Administration, Appellee.

263 S.W.3d 489

371 Ark. 43

RYAN & COMPANY AR, INC., Appellant, v. Richard WEISS, Director Department of Finance and Administration, Appellee.

No. 06-1266.

Supreme Court of Arkansas.

September 27, 2007.

Dover Dixon Horne, PLLC, by: Michael O. Parker and Nona M. Robinson, Little Rock, AR, for appellant.

Martha G. Hunt and William E. Keadle, Revenue Legal Counsel, Little Rock, AR, for appellee.

JIM HANNAH, Chief Justice.

Ryan & Company AR, Inc., appeals a judgment of the Pulaski County Circuit Court finding that legal opinions issued by the Arkansas Department of Finance and Administration under Gross Receipts Tax Rule G-75, 006-05-009 Ark Code R. § GR-75 (B) (Weil 2007) are exempt from disclosure under the Arkansas Freedom of Information Act.¹ The circuit court concluded that the Rule GR-75 legal opinions were exempted from disclosure under the FOIA based on Ark.Code Ann. § 26-18-303(a)(2)(A) (Supp.2005), and that redaction of some or all of the requested opinion letters would require a qualitative analysis for each document as opposed to a mechanical redaction, thus requiring the creation of a new record in violation of Ark. Code Ann. § 25-19-105(d)(3)(C) (Supp. 2005). We reverse the circuit court's decision and hold that the Rule GR-75 legal opinions are "otherwise kept" public records that must be disclosed under Ark. Code Ann. § 25-19-103(5)(A) (Supp.2005) with any and all facts and information identifying any person or entity fully redacted.

Facts

On October 4, 2005, Ryan submitted a request under the FOIA for disclosure of certain "regulation GR-75 letter opinions" issued during 2004. Ryan asked only for redacted portions of the legal opinions so that no taxpayer would be identified. On October 7, 2005, DF & A rejected the request, alleging that the legal opinions were exempted and protected from disclosure. Ryan then filed a complaint for declaratory judgment in the circuit court. The circuit court found that the legal opinions were not subject to disclosure under the FOIA. Ryan appeals.

Standard of Review

We are asked to determine whether Ark.Code Ann. §§ 26-18-303(a)(2)(A) and 25-19-107(a) exempt the Rule GR-75 legal opinions from disclosure under the FOIA. We are also asked to interpret Ark.Code Ann. § 25-19-105(f)(1-3) (Supp.2005). Therefore, our analysis is one of statutory interpretation. This court reviews issues of statutory construction de novo. Nolan v. Little, 359 Ark. 161, 196 S.W.3d 1 (2004). It is for this court to decide what a statute means, and we are not bound by the circuit court's interpretation. Id. The basic rule of statutory construction is to give effect to the intent of the General Assembly. Id. In determining the meaning of a statute, the first rule is to construe it just as it reads, giving the words their ordinary and usually accepted meaning in common language. Id. This court construes the statute so that no word is left void, superfluous, or insignificant, and meaning and effect are given to every word in the statute if possible. Id. When the language of a statute is plain and unambiguous and conveys a clear and definite meaning, there is no need to resort to rules of statutory construction. Id. However, this court will not give statutes a literal interpretation if it leads to absurd consequences that are contrary to legislative intent. Id. This court will accept a circuit court's interpretation of the law unless it is shown that the court's interpretation was in error. Id. This court seeks to reconcile statutory provisions to make them consistent, harmonious, and sensible. Id.

Public Record

We first address the question of whether the Rule GR-75 legal opinions are public records subject to the FOIA. Rule GR-75(A) provides that the "propriety of the taxation or exemption of a sale may be substantiated by having a legal opinion rendered" by DF & A. The seller to whom the legal opinion is addressed may then rely on the opinion for a period of three years. Rule GR-75(B).

The definition of a "public record" includes writings required by law to be kept or otherwise kept that constitute a record of official action by a governmental agency. Ark.Code Ann. § 25-19-103(5)(A). No statute requires that the Rule GR-75 legal opinions be kept as records; however, they are "otherwise kept" under the statute because DF & A maintains past Rule GR-75 legal opinions in its records. Thus, the Rule GR-75 legal opinions constitute a record of official action by a governmental agency that are "otherwise kept."² They are thus public records under the FOIA.

The FOIA provides that "any citizen of the State of Arkansas" shall have the right to inspect and copy all public records. Ark.Code Ann. § 25-19-105(a) (Supp.2005); See Bryant v. Weiss, 335 Ark. 534, 983 S.W.2d 902 (1998). Exemptions to disclosure are provided in the FOIA or by other laws specifically enacted to exempt a public record from disclosure. Ark.Code Ann. § 25-19-105(a); Troutt Bros., Inc. v. Emison, 311 Ark. 27, 841 S.W.2d 604 (1992). The records are presumptively open to the public; however, the circuit court concluded that the Rule GR-75 legal opinions were exempt from disclosure under the FOIA and other statutes.

FOIA and Ark.Code Ann. § 25-19-105(d)(3)(C)

DF & A objected to the request on several bases. One was that under Ark.Code Ann. § 25-19-105(d)(3)(C) (Supp.2005), the "custodian is not required to compile information or create a record in response to a request made under this section." This section concerns making public records available for examination and copying. The Rule GR-75 legal opinions are addressed to specific taxpayers and provide answers to tax questions specific to that taxpayer. Ryan asserts it is requesting nothing that would violate the confidentiality of taxpayer information; however, it asserts that it is entitled to that portion of the legal opinions containing tax policy and interpretations of law. It further alleges that this information may be disclosed under the FOIA, which provides that any reasonably segregable portion of a public record shall be provided after deletion of exempt information. Ark. Code Ann. § 25-19-105(f)(1-3) provides;

(f)(1) No request to inspect, copy, or obtain copies of public records shall be denied on the ground that information exempt from disclosure is commingled with nonexempt information.

(2) Any reasonably segregable portion of a record shall be provided after deletion of the exempt information.

(3) The amount of information deleted shall be indicated on the released portion of the record and, if technically feasible, at the place in the record where the deletion was made.

Considering the statute just as it reads, we conclude that under Ark.Code Ann. § 25-19-109(f)(1-3), the legal opinions can be disclosed once confidential information is redacted of any information that identifies a taxpayer or other individual or entity. That includes not only the name, address and any other identifying information or numbers, such as taxpayer ID numbers, but also any facts that would reveal identity. DF & A is not obligated to compile or otherwise manage the information sought; however, it is required to redact any and all identifying information of any form.

Ark.Code Ann. § 26-18-303

Ryan next argues that the circuit court erred in finding that under Ark.Code Ann. § 26-18-303, the legal opinions are confidential and privileged in total. Section 26-18-303(a) provides:

(a)(1) The Director of the Department of Finance and Administration is the official custodian of all records and files required by any state tax law to be filed with the director and is required to take all steps necessary to maintain their confidentiality.

(2)(A)(i) Except as otherwise provided by this chapter, the records and files of the director concerning the administration of any state tax law are confidential and privileged.

(ii) These records and files and any information obtained from these records or files or from any examination or inspection of the premises or property of any taxpayer shall not be divulged or disclosed by the director or any other person who may have obtained these records and files.

(B) It is the specific intent of this chapter that all tax returns, audit reports, and information pertaining to any tax returns, whether filed by individuals, corporations, partnerships, or fiduciaries, shall not be subject to the provisions of the Freedom of Information Act of 1967, § 25-19-101 et seq.

DF & A relies upon subsection (a)(2)(A)(i), that "[e]xcept as otherwise provided by this chapter, the records and files of the director concerning the administration of any state tax law are confidential and privileged." DF & A asserts...